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Google Workspace integration

Your company’s email signature, written straight into Gmail.

An admin connects Google Workspace once. Soniako reads the directory, builds each person’s signature from their own details and writes it into their Gmail account. Nobody pastes anything, nobody installs anything.

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How the signature gets into Gmail

  1. Domain-wide authorisation — A super admin grants Soniako domain-wide delegation in the Google Admin console. It is the only technical step in the project.
  2. Directory sync — Users, groups and profile photos are imported. Groups become teams, which you then use to target signatures and banners.
  3. Build the signature — You assemble the template in the block editor. Fields — name, job title, phone, photo — fill in from each person’s directory record.
  4. Written into every Gmail account — Soniako writes the signature into each employee’s Gmail settings. It shows up while they compose, right under their message, like any signature.

Every permission we ask for, and why

Domain-wide delegation is a powerful grant, so a service that asks for it should say exactly what it does with it. This is the full list of scopes Soniako requests from Google.

Google OAuth scopes requested by Soniako
ScopeAccessWhy
admin.directory.user.readonlyRead-onlyRead users and their details to fill in signatures
admin.directory.group.readonlyRead-onlyRead groups, which become teams
admin.directory.group.member.readonlyRead-onlyKnow who belongs to which group
gmail.settings.basicGmail settingsWrite each user’s signature
gmail.settings.sharingGmail settingsWrite the signature on “Send mail as” addresses
userinfo.emailIdentityKnow which admin is connecting the domain

Soniako asks for no access to email content, attachments or Google Drive.

What happens when something changes

  • Someone changes role: their directory record changes, the signature is rebuilt and rewritten.
  • The logo or address changes: you edit the template once and every signature is rewritten.
  • Someone edits their signature by hand: it is replaced on the next write. That is on purpose — tell your teams.
  • A new hire joins: they appear on the next sync and get their team’s signature.

A banner per team, with numbers

On top of the signature you schedule a clickable banner: a webinar for the whole company, a job opening for the sales team, a booking link for support. Each campaign has a start and an end date.

Every view and every click is counted. You follow impressions, clicks and click rate per campaign, day by day.

Know who actually has the right signature

For each employee the console shows the assigned signature, when it was last built, and whether deployment is current or pending. Every directory sync is logged: what was created, updated or skipped, and why.

Directory sync, deployment tracking and sync history: Pro plan.

Google Workspace questions

Do we need a Chrome extension or desktop software?

No. The signature is written server-side into each account’s Gmail settings. Nothing to install on computers or in the browser.

Who has to be involved to connect Google Workspace?

A super admin, once, to grant domain-wide delegation. After that, signatures and banners are managed from the Soniako console without IT.

Does the signature show in the Gmail mobile app?

The Gmail mobile app keeps its own signature, separate from the web one. Test the behaviour on your devices before rolling out to everyone.

Can Soniako read our email?

No. The only access requested is the directory, read-only, and Gmail settings to write the signature. No scope grants access to message content.

What if part of the company is on Microsoft 365?

Both environments are managed from the same console: one signature template, written into Gmail on one side and served by the Outlook add-in on the other.

Further reading

Open the console. You’ll see it faster than you’ll read it.

A demo console that is already filled in: editor, campaign, statistics. Or leave your work email and we’ll help with the first rollout.

Create my signature

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